![]() If a meal is provided, you MUST REDUCE the per diem by that applicable meal, and Chrome River calculates automatically based upon the information entered. ![]() The meals are broken out because you must deduct any meal that is provided by the conference, hotel, event, etc. The per diem (M&IE-meals and incidentals) MUST correspond to the location specified for the OVERNIGHT LODGING. Incidental expenses are things such as payment for bellhop, personal telephone calls, laundry, travel between lodging and places where meals are taken, and other individual needs. The per diem includes meals and is broken down by breakfast, lunch, dinner and I&E (Incidental Expenses). An employee can have only one designated base point.) A per diem is never paid in advance. Base Point is defined as the place, office or building where the traveler performs his/her duties on a routine basis. (Official Station is defined as the area within a 25-mile radius of an employee’s designated base point. Chrome River is programmed based upon these regulations.Ī per diem is paid only when traveling on official OVERNIGHT business outside the traveler’s official station. If you have questions, contact site explains rules and regulations surrounding lodging limits and per diem allowances to help travelers avoid out-of-pocket expenses. NOTE: The travel destination is the city or county in which the lodging facility is physically located. (Specifically, footnote #1 on the GSA site does NOT apply to the Commonwealth of VA or UMW.) Step 4: Scroll down to see the meals per diem rate shown under the M&IE heading. Step 3: Use the lodging rate shown for the month of your travel. Step 2: Enter the ZIP CODE of the physical address of your lodging. Step 1: Make sure correct year is selected for your dates of travel. GSA Federal SITE (Rates for the 48 contiguous states). Territories/International locations, ask an employee (your professor or the department office manager) to lookup the rates in Chrome River using the Per Diem and Lodging Rate document as a guide. If you are not an employee and need rates for Hawaii/Alaska/U.S. Use the Per Diem and Lodging Rate document as a guide.Įmployees/Students/Guests can use the GSA site (see box immediately below) for rates for the 48 contiguous United States. NOTE that only employees have access to Chrome River. Employees can use Chrome River to determine Per Diem and Lodging rates for ALL locations (U.S.
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